Best Practices for Maintaining Your DAM System

Digital asset management (DAM) systems can revolutionize how organizations store, manage, and distribute digital assets. Overall, it helps you to organize your assets and find them easily. However, once implemented, it's essential to maintain these systems to ensure ongoing success and longevity. Because if it is not maintained over time the information will be outdated and it might cause misconception among the users.

Best practices for Maintaining your DAM System

That’s why we list some best practices and tips for maintaining your DAM system.

  1. Regularly review and update metadata: 
    Metadata is the key to making your digital assets discoverable and accessible. Regularly reviewing and updating your metadata is essential to maintaining the accuracy and completeness of your data. A survey by the DAM Foundation found that over 60% of organizations cited metadata as a significant challenge in managing digital assets. By utilizing automated metadata tagging tools like those offered by Kadanza, you can save time and improve the accuracy of your metadata.
  2. Monitor usage and performance: 
    Monitoring the usage and performance of your DAM system can help identify potential issues or areas for improvement. The same DAM Foundation survey found that over 70% of respondents had no analytics or performance metrics in place for their DAM system. By using analytics and reporting tools provided by Kadanza, you can track and measure your digital assets' performance and identify improvement areas.
  3. Ensure data integrity and security:
    Protecting your digital assets is critical to maintaining the integrity and security of your data. Regularly backing up your data and implementing appropriate security measures can help prevent unauthorized access or data loss. A study by IBM found that the average cost of a data breach was $3.86 million. By utilizing advanced security features such as role-based access controls and encryption offered by Kadanza, you can keep your data secure and minimize the risk of a data breach. Also, don’t forget that Kadanza is ISO 27001 certified.
  4. Maintain user engagement:
    Encouraging ongoing user engagement with your DAM system is essential to its success. Providing regular training and support, as well as soliciting feedback from users on how the system can be improved, can help improve user adoption and engagement. A study by Deloitte found that organizations with a high level of employee engagement were 22% more profitable than those with low engagement. You can improve user engagement and adoption by utilizing user-friendly interfaces and customization options offered by Kadanza.
  5. Regularly update and upgrade:
    Keeping your DAM system up-to-date with the latest features and functionality is critical to its ongoing success. Regularly updating and upgrading your system can help ensure compatibility with other tools and systems and enable your system to handle increasing amounts of digital assets. A study by the Aberdeen Group found that organizations that updated their DAM system regularly experienced a 40% increase in productivity. By utilizing regular updates and upgrades provided by Kadanza, you can keep your system up-to-date with the latest technology.

In conclusion, maintaining your DAM system is critical to its ongoing success and longevity. By regularly reviewing and updating your metadata, monitoring usage and performance, ensuring data integrity and security, maintaining user engagement, and regularly updating and upgrading your system, you can ensure your DAM system continues to provide value to your organization. With Kadanza, maintaining your DAM system is easier than ever before, thanks to the advanced features and regular updates and upgrades. Start today and see the difference a well-maintained DAM system can make for your organization!


  1. The DAM Foundation
  2. Gartner's Magic Quadrant for Digital Asset Management: www.gartner.com
  3. The DAM Book by Peter Krogh: The DAM Book
  4. Digital Asset Management: Content Architectures, Project Management, and Creating Order out of Media Chaos by Elizabeth Keathley: Get it on Amazon
  5. DAM Guru Program
Sharing is caring

Would you like to know more?

Click here to learn more about Kadanza DAMContact us

Related blogposts

Would you like to know more?

Learn MoreContact us